Instruction manual, part 4: CLASSIFICATION AND CODING INSTRUCTIONS FOR DEATH RECORDS, 1999-2001 ______________________________________________________________________ This instruction manual was prepared by the Division of Vital Statistics. Questions regarding this manual and other related Vital Statistics Cooperative Program activities should be directed to the Data Acquisition and Evaluation Branch, Division of Vital Statistics, National Center for Health Statistics, P.O. Box 12214, Research Triangle Park, North Carolina 27709. Questions concerning analysis of mortality data should be referred to the Mortality Statistics Branch, Division of Vital Statistics, National Center for Health Statistics, 6525 Belcrest Road, Presidential Building, Room 820, Hyattsville, Maryland 20782. CONTENTS Page Section I - Introduction . . . . . . . . . . . . . . . . . . . . . . . . . .1 Section II - General Procedures for Electronic Files . . . . . . . . . . . 1 Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Processing. . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Section III - File Layout and Coding Instructions. . . . . . . . . . . . . 2 1999-2001 Mortality-Demographic File Layout . . . . . . . . . . .3 Receipt Date . . . . . . . . . . . . . . . . . . . . . . . . . 4 State File Number . . . . . . . . . . . . . . . . . . . . . . . .4 Name of Decedent . . . . . . . . . . . . . . . . . . . . . . . .4 Alias or Cross Reference Indicator. . . . . . . . . . . . . . . .7 Sex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Date of Death . . . . . . . . . . . . . . . . . . . . . . . . . 8 Social Security Number . . . . . . . . . . . . . . . . . . . . 9 Age . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Date of Birth . . . . . . . . . . . . . . . . . . . . . . . . . 12 Decedent's Birthplace . . . . . . . . . . . . . . . . . . . . . 12 Type of Place of Death . . . . . . . . . . . . . . . . . . . . 13 Geographic Place of Death . . . . . . . . . . . . . . . . . . . 15 Marital Status . . . . . . . . . . . . . . . . . . . . . . . . 15 Occupation of Decedent . . . . . . . . . . . . . . . . . . . . 16 Type of Industry. . . . . . . . . . . . . . . . . . . . . . . . 16 Residence of Decedent . . . . . . . . . . . . . . . . . . . . . 17 Hispanic Origin of Decedent . . . . . . . . . . . . . . . . . . 24 Race . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Education of Decedent . . . . . . . . . . . . . . . . . . . . . 30 Father's Surname . . . . . . . . . . . . . . . . . . . . . . . 32 Injury at Work. . . . . . . . . . . . . . . . . . . . . . . . . 32 Underlying Cause. . . . . . . . . . . . . . . . . . . . . . . . 32 Autopsy . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Birth Certificate Number. . . . . . . . . . . . . . . . . . . . 32 Year of Birth . . . . . . . . . . . . . . . . . . . . . . . . . 33 State of Birth. . . . . . . . . . . . . . . . . . . . . . . . . 33 Table of Contents - Continued Page Appendix A - Geographic Codes for State of Death, Residence and Birthplace . . . . . 34 Appendix B - Other Entries Reported on Records and Code for Race . . . . . 36 Appendix C - Indian Tribes in the United States, Canada, and Mexico. . . . 41 Appendix D - List of Major Cities in the United States and the States in Which They Are Located. . . . . . . . . . . . . 45 Appendix E - Interpretations of Atlas Notations . . . . . . . . . . . . . 46 Appendix F - Largest City and Code By State of Residence . . . . . . . . . 47 Appendix G - Other Entries Reported on Records and Code for Hispanic Origin. . . . . 49 Appendix H - Other Entries Reported on Records and Code for Education. . . . . . . . 50 Appendix I - Sampling Rate . . . . . . . . . . . . . . . . . . . . . . . 51 Illustration 1 - Certificate of Death. . . . . . . . . . . . . . . . . . . 52 Vital Statistics Instruction Manuals . . . . . . . . . . . . . . . . . . . 54 CLASSIFICATION AND CODING INSTRUCTIONS FOR DEATH RECORDS, 1999-2001 Section I - Introduction This manual documents specifications for coding and key entry of statistical items that will be tabulated from the death certificate by the National Center for Health Statistics (NCHS). Primarily, these specifications are used by 54 registration areas of the United States (50 states, District of Columbia, New York City, Puerto Rico and The Virgin Islands) that submit data to NCHS in electronic form through the Vital Statistics Cooperative Program (VSCP). Under the terms of the VSCP contracts with NCHS, the registration area must incorporate NCHS specifications into their own procedures so that the resultant data files meet the needs of both NCHS and the registration area. Changes effective with 1999 are in bold print. Section II - General Procedures for Electronic Files A. Receipts All registration areas provide coded data to NCHS in electronic form (tapes, diskettes and PC to PC). These files include all of the deaths registered within their jurisdiction for each calendar year. In general, data are transmitted on a monthly basis (but twice monthly is preferred). Transmittals take place at regular intervals and contain any and all records received and initially processed in the state office since the last transmittal to NCHS regardless of the month of the occurrence of the event. A record need not be "perfect" to qualify for transmittal. Each regular data transmittal shall contain all replacement records processed to date incorporating updated information from any source. For purposes of full utilization and release of the data, states are expected to transmit the majority of records within six months of occurrence and a complete and final version of all records by July 31. B. Processing As the files are received at NCHS-RTP, they are automatically checked for completeness, individual item code validity, and unacceptable inconsistencies between data items. The registration area is notified of any problems. In addition, NCHS staff review the files on an ongoing basis to detect problems in overall quality such as inadequate reporting for certain items, failure to follow NCHS coding rules, and systems and software errors. Traditionally, quality assurance procedures have been limited to review and analysis of differences between the NCHS and registration area code assignments for a small sample of records. In recent years, this procedure has been augmented by analyses of year to year and area to area variations in the data. These analyses are based on preliminary tabulations of the data that are cumulated on a year to date basis each month. All differences that are judged to have consequences for quality and completeness are investigated by NCHS. In the review process, statistical tests are used to call initial attention to differences for possible follow-up. As necessary, registration areas are informed of differences encountered in the tables and asked to verify the counts or to determine the nature of the differences. Missing records (except those permanently voided) and other problems detected by NCHS should be resolved and corrections transmitted to NCHS in the same manner as for those corrections identified by the registration area. Section III -File Layout and Coding Instructions This section provides the code structure, coding instructions, and output file locations for each item in the national data set. Changes were made to the items Date of Death (Year) and Date of Birth (Year) effective in 1999 to expand the fields to four digits. The old locations for the years have been converted to "Filler" and should be blank. Changes were also made to the items Linked File Year of Birth and Linked File State of Birth effective in 1999. The Linked File Year of Birth was expanded to four digits, causing the locations for Linked File State of Birth to change. Items File Items File Location Location Receipt Date (NCHS Use Only) 1 - 4 Education 96 - 97 Certificate Number 5 - 10 Father's Surname 98 - 116 Name of Decedent Injury at Work 117 Last 11 - 30 Underlying Cause (Deleted 118 -121 First 31 - 45 effective 1994) Middle Initial 46 Autopsy (Deleted Effective 1995) 122 Alias 47 Linked File: Birth Certificate 123-128 Sex 48 Number Date of Death Linked File: Year of Birth 129-132 Month 49 - 50 Linked File: State of Birth 133-134 Day 51 - 52 Date of Death Year 135-138 Filler 53 - 54 Date of Birth Year 139-142 Social Security No. 55 - 63 Age Units 64 Number Units 65 - 66 Date of Birth Month 67 - 68 Day 69 - 70 Filler 71 - 73 State of Birth 74 - 75 Type of Place of Death 76 Place of Death State 77 - 78 County 79 - 81 Marital Status 82 Occupation of Decedent 83 - 85 Type of Industry 86 - 88 Place of Residence State 89 - 90 County/city 91 - 93 Hispanic Origin 94 Race 95 Item Output Code Structure Coding Instructions Position(s) RECEIPT DATE 1 January . . . . . . . . . .1 Computer generated. For NCHS February. . . . . . . . . .2 use only. Month March . . . . . . . . . . .3 April . . . . . . . . . . .4 States submitting data in the NCHS May . . . . . . . . . . . .5 format should blank NCHS positions June. . . . . . . . . . . .6 1-4. July. . . . . . . . . . . .7 August. . . . . . . . . . .8 September . . . . . . . . .9 October . . . . . . . . . .0 November. . . . . . . . . .- December. . . . . . . . . .& Day 2-3 01-31 Year 4 Last digit STATE FILE 5-10 Left zero fill NUMBER NAME OF DECEDENT (Applicable to NDI only) Last Name 11-30 Alpha, left justified State record length may vary for name. If separate fields are not First 31-45 Alpha, left justified provided for components of name, this is acceptable so long as there is Middle 46 Alpha or blank a defined designation between each component. Surnames 1. If entire surname will not fit in the field, truncate it. Item Output Code Structure Coding Instructions Position(s) NAME OF 2. If the surname has space or DECEDENT - apostrophes following prefixes, such Continued as Mac Pherson, O'Tolle, O'Mally, McDougal, remove the apostrophes and do not space between the prefix and the name. 3. If more than one surname given, separated by a space or hyphen, key each name in the surname field, separated by space. Key a separate cross reference record for each name after the first. 4. If there appears to be more than one possible spelling of a surname, key the most likely version in the record. 5. If the maiden name is given in addition to the married surname (Mary Jane Smith - nee Jones), drop the maiden name (Jones). 6. Suffixes or generation identifiers are to be ignored, e.g., Jr., Sr., 3rd., II. 7. Religious names, e.g., Sister Mary Lawrence, should be keyed as follows: Last Name: Lawrence First Name: Sister Mary Middle Initial: Blank First Name and Middle Initial 1. If the entire first name will not fit in the field, truncate it. Item Output Code Structure Coding Instructions Position(s) NAME OF 2. If two first names and a DECEDENT - middle name are given, key both Continued first given names (with a space between each name) in the first name field and key the middle initial in the middle initial field. Ex.: Mary Ann Louise Jones Key: Last Name: Jones First Name: Mary Ann Middle Initial: L Ex.: Mary Ann Jones Key: Last Name: Jones First Name: Mary Middle Initial: A 3. If two middle initials are given, key first middle initial and ignore the second initial, e.g., Charles M. L. King; key Charles M King. 4. Entries of "Baby Girl" or "Baby Boy" are to be keyed in the first name field. 5. Entries with first initial and middle name, e.g., E. Charles Jones, should be keyed as initial for first name and initial for middle name. Item Output Code Structure Coding Instructions Position(s) ALIAS OR 47 1 or blank This data element will be CROSS used in the NDI if the State REFERENCE currently has a procedure. INDICATOR However, if the State does not provide for an alias or cross (Applicable to reference in its procedures, this item NDI only) is not required. When this item is used: 1. If more than one surname is given, separated by a space or a hyphen, key each name in the surname field separated by a space. Key a separate record for each name and enter the alias indicator in all records after the first. 2. If the surname includes an "Also known as...", key a separate cross reference record for each "Also known as" name and enter the alias indicator in each record after the first. First Name and Middle Initial If the first name includes an "Also known as...", key a separate cross reference record for each "Also known as" name and enter the alias indicator in each record after the first. Item Output Code Structure Coding Instructions Position(s) SEX 48 Male. . . . . . . . . . . .1 If sex is not clearly identified, code Female. . . . . . . . . . .2 from name. If name does not Not classifiable. . . . . .9 establish sex clearly, code "9." DATE OF DEATH MONTH 49-50 January . . . . . . . . . 01 If estimated date of death and date February. . . . . . . . . 02 found are given, both occurring in March . . . . . . . . . . 03 the same data year, enter estimated April . . . . . . . . . . 04 date of death. May . . . . . . . . . . . 05 June. . . . . . . . . . . 06 If data year is different from July. . . . . . . . . . . 07 estimated date of death and date August. . . . . . . . . . 08 found, enter the date within the data September . . . . . . . . 09 year being processed. October . . . . . . . . . 10 November. . . . . . . . . 11 If "date the person was last seen" December. . . . . . . . . 12 and the "date found" are given, both Not Classifiable. . . . . 99 occurring in the same data year, enter the "date the person was last DAYS 1-52 01-31 seen." Not Classifiable. . . . . 99 If data year is different for the "date the person was last seen" and the "date found," enter the date within the data year being processed. YEAR 135-138 Enter four digit year. Year of death must be reported. Filler 53-54 Blank Item Output Code Structure Coding Instructions Position(s) SOCIAL 55-63 Numeric or blank. 1. Must have nine digits. SECURITY NUMBER 2. If less than nine or partial number, skip the field. (Applicable to NDI only) 3. If more than nine digits enter the first nine digits. 4. If more than one Social Security number is reported, enter the first number in the original record. Key a separate record for each additional SSN and enter the alias indicator in each record after the first. 5. If blank, skip. Item Output Code Structure Coding Instructions Position(s) AGE Unit 64 Years - less Enter highest order of age units. than 100. . . . . . . . . 0 Years - 100 or more. . . . . . . . . . . 1 Months. . . . . . . . . . 2 Weeks . . . . . . . . . . 3 Days. . . . . . . . . . . 4 Hours . . . . . . . . . . 5 Minutes . . . . . . . . . 6 Not Classifiable. . . . . 9 Number Of Units 65-66 Enter as stated Not Classifiable. . . . .99 1. When age is stated as 100 years or more, unit code 1 represents the first digit of the number of units. Example: Age 105 - code 1 for unit and 05 for number of units. 2. When age is stated as 12 years or less, compare date of birth and date of death to insure assignment of the correct unit code since months are sometimes erroneously reported as years. 3. If entries of "few minutes" or "few hours" are given, code to appropriate unit and enter 99 for number of units. 4. If age is not stated, derive the age by reference to date of birth and date of death. If date of birth is not given but unit is indicated as other than years, code the appropriate unit and enter 99 for number of units. If unit is indicated as years, code unit 9 and number of units 99. Item Output Code Structure Coding Instructions Position(s) AGE - Cont. 5. If age cannot be determined but entries of "newborn," "infant," etc., appear on the certificate indicating the decedent was under 1 year old, code unit 5 and number of units 99. 6. If age is not stated and date of birth and date of death are same, consider decedent under 1 year old and code unit 5 and number of units 99. 7. Fractions given in number of units should be ignored. 8. If number of units are given with approximately, about, etc., enter as stated. 9. If the number of units is given as a range, code the minimum of the range. Example: Age 1-2 hours - code the number of units as 01. Item Output Code Structure Coding Instructions Position(s) DATE OF BIRTH Month 67-68 January . . . . . . . . . 01 Code as reported. February. . . . . . . . . 02 March . . . . . . . . . . 03 April . . . . . . . . . . 04 May . . . . . . . . . . . 05 June. . . . . . . . . . . 06 July. . . . . . . . . . . 07 August. . . . . . . . . . 08 September . . . . . . . . 09 October . . . . . . . . . 10 November. . . . . . . . . 11 December. . . . . . . . . 12 Not Classifiable. . . . . 99 Day 69-70 01-31 Not Classifiable . . . . .99 Year 139-142 Enter four digit year. Not Classifiable . . . .9999 Filler 71-73 Blank DECEDENT'S 74-75 State. . . . . . . . . 01-51 Refer to Appendix A for state codes. BIRTHPLACE Puerto Rico. . . . . . . .52 (State) Virgin Islands . . . . . .53 When a county or city entry is Guam.. . . . . . . . . . .54 reported and State of Birth is not Canada . . . . . . . . . .55 specified, refer to the State of Cuba . . . . . . . . . . .56 occurrence, Part 8 Instruction Mexico . . . . . . . . . .57 Manual, Vital Records Geographic Remainder of Classification, 1995, and code to World. . . . . . . . . . .59 State of occurrence if the county or Not classifiable . . . . .99 city is listed in that State. If the named city is not listed as an incorporated city for State of Occurrence, refer to the List of Major Cities, Appendix D, and code the State indicated for that city. If not in List of Major Cities, code the State when the given city makes the State obvious (e.g., Richmond - code Virginia.) Item Output Code Structure Coding Instructions Position(s) TYPE OF 76 Hospital 1. If the checkbox identity for place PLACE OF Inpatient. . . . . . . . . 1 of death is not on the certificate, DEATH Outpatient/ER. . . . . . . 2 determine the type of place of death DOA. . . . . . . . . . . . 3 using the facility name and patient Status unknown . . . . . . 4 status information. Apply the same rules as if the checkbox detail was Other available. Nursing home . . . . . . . 5 Residence of 2. If place of death is blank, refer to Decedent . . . . . . . . . 6 the facility name and code 4 unless Other. . . . . . . . . . . 7 the facility name identifies the Not Classifiable . . . . . 9 facility as other than hospital. 3. Code 5 if place of death is blank or reported as "other" and the named facility is a long-term care facility that provides patient care such as retirement center, manor, old age home, rest home, restoration center, convalescent home, etc. 4. Code 7 for entries such as doctor's office, orphanage, prison wards, public building, etc. 5. Prison hospitals are to be coded "1." 6. Code 1 if patient status is reported as "in hospital," "IN." "IH." "nursery," "ICU," "surgery," or "operating room." Item Output Code Structure Coding Instructions Position(s) TYPE OF 7. Street addresses are to PLACE OF be coded as follows: DEATH - Cont. Code 6 if place of death street address and residence street address is same. Code 7 if place of death street address and residence street address is different. 8. If "hospice" is specified as "other," refer to facility name. If facility name identifies hospital, code 1; nursing home or other long term care facility, code 5; otherwise, code 7. Item Output Code Structure Coding Instructions Position(s) GEOGRAPHIC PLACE OF DEATH State 77-78 Refer to Appendix A. Enter appropriate code. County 79-81 Refer to Part 8 Instruction Manual, Vital Records Geographic Classifi- cation, 1995. Use code designated for "Balance of County" or "Entire County." Code given for co-extensive or independent cities is to be used as county code. MARITAL 82 Married . . . . . . . . . .1 Other Entries STATUS Never married, Annulled. . . . . . . . . . . . .2 Single. . . . . . . . . . .2 Separated . . . . . . . . . . . .1 Widowed . . . . . . . . . .3 Common law marriage . . . . . . .1 Divorced. . . . . . . . . .4 Indian marriage . . . . . . . . .1 Not Classifiable. . . . . .9 Never . . . . . . . . . . . . . .2 NM. . . . . . . . . . . . . . . .2 No. . . . . . . . . . . . . . . .9 None. . . . . . . . . . . . . . .2 Not married . . . . . . . . . . .9 Unmarried . . . . . . . . . . . .9 Yes . . . . . . . . . . . . . . .1 If marital status is blank and age of decedent is less than 12 years, code "2." Item Output Code Structure Coding Instructions Position(s) OCCUPATION 83-85 See Industry and OF DECEDENT Occupation Coding for Death Certificates, Part 19 (1998) and Alphabetical Index of Industries and Occupations, Part 19B (1998) Not Classifiable . . . .999 TYPE OF 86-88 Not Classifiable . . . .990 INDUSTRY Item Output Code Structure Coding Instructions Position(s) RESIDENCE OF DECEDENT State 89-90 Refer to Appendix A. Enter appropriate code. County/City 91-93 Refer to Part 8 Instruction Rules for use of coding table (pages Manual, Vital Records 20-23) for Place of Residence of Geographic Classification, Decedent. 1995. (Use Section II only when certificates contain Apply rules in sequential order. no county entry.) of table and stop. If "rural" is entered, code by line 2 If "rural" is not entered, find line item that fits reporting on certificate and heading that describes reporting in "City Limits Item." Code according to instructions given when horizontal line and vertical column intersect. Example City but no county entry and outside of city limits. Select line 6A and column(b). Instruction where these intersect is to code "Balance of County 1/." Additional instructions: Disregard the name of a state, country, or city entered on the address line when an entry is reported in the space provided for these items. Item Output Code Structure Coding Instructions Position(s) RESIDENCE OF When the state, county, or city entry DECEDENT - has obviously been typed on the Cont. incorrect line, consider the entry when classifying residence. If a city entry is reported with North, East, South, or West, check the atlas to determine if it is a separate geographic place or an inclusion of the named city. If the named place is not listed in the atlas, consider the entry to be an inclusion of the city named (e.g., East Durham is not listed in the atlas, and, therefore, is considered to be an inclusion of the city of Durham). If county is reported and two cities are reported on the city line, check atlas to determine if one is an inclusion. If not, code to city with the larger population. If no county entry is reported and the city is not listed in the Part 8 Instruction Manual, Vital Records Geographic Classification, 1995, Section II, refer to the atlas to determine county. If atlas indicates city is listed in two counties, refer to the U.S. Census Population 1990, "Number of Inhabitants" and code to the county containing the largest part of the city's population. If New York City is reported as place of residence and no borough is reported, code to Manhattan Borough. CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT _______________________________________________________________________________________ (a) (b) Inside City Limits Inside City Limits Yes No ________________________________________________________________________________________ 1. Blank County/City of death 2/ County/City of death 2/ ________________________________________________________________________________________ 2. "Rural" entry Balance of County Balance of County ________________________________________________________________________________________ 3. City listed in Geographic City Balance of County Code Manual (includes independent and coextensive cities.) ________________________________________________________________________________________ 4. City not listed in Balance of County Balance of County Geographic Code Manual ________________________________________________________________________________________ 5. County, but no city entry Balance of County Balance of County ________________________________________________________________________________________ 6. State and city but no county entry and State is same as State of Occurrence. A. City listed in Geographic City Balance of County 1/ Code Manual ________________________________________________________________________________________ B. City not listed in Balance of County 1/ Balance of County 1/ Geographic Code Manual. ________________________________________________________________________________________ C. Atlas gives 2 or more County of death County of death cities by same name in different counties ________________________________________________________________________________________ D. City not in atlas County/City of death 2/ County/City of death 2/ ________________________________________________________________________________________ 7. State and city, but no county entry and State is different from State of Occurrence A. City listed in City Balance of County 1/ Geographic Code Manual __________________________________________________________________________________________ 1/ Use atlas and other reference aids to establish county and/or population. See Appendix E for rules on interpreting atlas notations. If independent city or coextensive, use Section II, Part 8 Instruction Manual, Vital Records Geographic Classification, 1995. CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT - continued _________________________________________________________________________________________ (c) (d) Inside City Limits Item Inside City Limits Item Not reported or item not on certificate Not reported or item not on certificate certificate but street address reported and no street address reported County/City of death 2/ County/City of death 2/ Balance of County Balance of County _________________________________________________________________________________________ Balance of County if indicated as "rural," City "RFD," "star route," "rural delivery." All others, code to City. _________________________________________________________________________________________ Balance of County Balance of County _________________________________________________________________________________________ Balance of County Balance of County _________________________________________________________________________________________ Balance of County 1/ if indicated as "rural," City "RFD," "star route," "rural delivery." All others, code to City. _________________________________________________________________________________________ Balance of County 1/ Balance of County 1/ _________________________________________________________________________________________ County of death County of death _________________________________________________________________________________________ County/City of death 2/ County/City of death 2/ _________________________________________________________________________________________ Balance of County 1/ if indicated as City "rural," "RFD," "star route," "rural delivery." All others, code to City. _________________________________________________________________________________________ 2/ Use same rules as coding city and county of residence. CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT - continued ____________________________________________________________________________________________ (a) (b) Inside City Limits Inside City Limits Yes No ____________________________________________________________________________________________ 7. (Continued) B. City not listed in Balance of County 1/ Balance of County 1/ Geographic Code Manual ____________________________________________________________________________________________ C. Atlas gives 2 or more City with largest City with largest cities by same name in population population different counties ____________________________________________________________________________________________ D. City not in atlas Largest City of State Largest City of State of Residence 3/ of Residence 3/ ____________________________________________________________________________________________ 8. State only specified with County/City of death 2/ County/City of death 2/ no city or county entry and State is same as State of Occurrence ____________________________________________________________________________________________ 9. State only specified with no Largest City of State Largest City of State city or county entry and of Residence 3/ of Residence 3/ State is different from State of Occurrence ____________________________________________________________________________________________ 10. A. Foreign Country - Code in data positions 89-90. Leave data positions 91-93 blank. 55 Canada 56 Cuba 57 Mexico 59 Remainder of World B. U.S. Possessions - Code in data positions 89-90. Leave data positions 91-93 blank. 52 Puerto Rico 53 Virgin Islands 54 Guam ____________________________________________________________________________________________ 11. Two State entries County/City of death 2/ County/City of death 2/ ____________________________________________________________________________________________ 12. City and County entry but no County/City of death 2/ County/City of death 2/ State entry ____________________________________________________________________________________________ 1/ Use atlas and other reference aids to establish county and/or population. See Appendix E for rules on interpreting atlas notations. If independent city or coextensive, use Section II, Part 8 Instruction Manual, Vital Records Geographic Classification, 1995. CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT - continued _________________________________________________________________________________________ (c) (d) Inside City Limits Item Inside City Limits Item Not reported or item not on certificate Not reported or item not on certificate but street address reported and no street address reported _________________________________________________________________________________________ Balance of County 1/ Balance of County 1/ _________________________________________________________________________________________ City with largest population City with largest population _________________________________________________________________________________________ Largest City of State of Largest City of State of Residence 3/ Residence 3/ _________________________________________________________________________________________ County/City of death 2/ County/City of death 2/ _________________________________________________________________________________________ Largest City of State Residence 3/ Largest City of State of Residence 3/ _________________________________________________________________________________________ _________________________________________________________________________________________ County/City of death 2/ County/City of death 2/ _________________________________________________________________________________________ County/City of death 2/ County/City of death 2/ _________________________________________________________________________________________ 2/ Use same rules as coding city and county of residence. 3/ See Appendix F for city. Item Output Code Structure Coding Instructions Position(s) HISPANIC 94 Non-Hispanic. . . . . . . .0 When there is neither a "Hispanic ORIGIN OF Mexican . . . . . . . . . .1 Item" nor an "Ancestry Item" on DECEDENT Puerto Rican. . . . . . . .2 the certificate then code 9. Cuban . . . . . . . . . . .3 Central or South Refer to Appendix G for additional American (Spanish speaking Hispanic entries and codes as well countries only) . . . . . .4 as specific entries for categories 4 Other and unknown and 5. Hispanic. . . . . . . . . .5 Not Classifiable. . . . . .9 For registration areas having the "Hispanic" item, follow instructions 1-8: 1. If "No" is reported with a specified Hispanic entry in Appendix G, code the entry. 2. If "No" is reported with no specified Hispanic entry in Appendix G, code 0. 3. If "Yes" is reported with a specified Hispanic entry, assign the appropriate code of 1-5. 4. If "Yes" is reported with no specified Hispanic entry in Appendix G, and entries for race item are reported as Mexican, Cuban, or Puerto Rican or any other Hispanic entry in Appendix G. assign the appropriate code of 1-5. Item Output Code Structure Coding Instructions Position(s) HISPANIC 5. If "Yes" is reported with no ORIGIN OF specified Hispanic entry in DECEDENT - Appendix G and there are no Cont. Hispanic entries in race item, as identified in 4 above, refer to birthplace. If the birthplace is listed in Appendix G then assign the appropriate code of 1-5. If birthplace is not listed in Appendix G, code 5. 6. If more than one entry is reported code first-listed Hispanic entry, e.g., for Mexican-Puerto Rican, code 1. 7. If blank and entries for race item are reported as Mexican, Cuban, or Puerto Rican or any Hispanic entries in Appendix G, assign the appropriate code of 1-5. 8. If blank and there are no Hispanic entries in race item, as identified in 7 above, refer to birthplace. If the birthplace is listed in Appendix G, then assign the appropriate code of 1-5. Otherwise, code 9. For registration areas having an "ancestry" item, follow instructions 9-12: 9. For all entries shown in Appendix G, assign the appropriate code of 1-5. For all other entries (including American), assign the code to 0. Item Output Code Structure Coding Instructions Position(s) HISPANIC 10. If more than one entry is ORIGIN OF reported, code first listed Hispanic DECEDENT - entry, e.g., for Mexican-Puerto Cont. Rican, code 1; for Irish-Cuban, code 3. 11. If blank and entries for the race item are reported as Mexican, Cuban, or Puerto Rican or any Hispanic entry in Appendix G, assign the appropriate code of 1-5. 12. If blank and there are no Hispanic entries in the race item, as identified in 11 above, refer to birthplace. If the birthplace is listed in Appendix G, assign the appropriate code of 1-5. Otherwise, code 9. Item Output Code Structure Coding Instructions Position(s) RACE 95 White The expanded Asian and Pacific includes Mexican, Islander categories of A, B, C, D, Puerto Rican, and and E are required only for the other Caucasian. . . . . 1 following funded registration areas: California, Hawaii, Illinois, New Black. . . . . . . . . . . 2 Jersey, New York State, New York City, Texas and Indian Washington. The remaining North American registration areas may choose to Central American use the expanded categories or South American continue coding Asian Indian, Eskimo Korean, Samoan, Vietnamese and Aleut. . . . . . . . . . 3 Guamian to 8. Asian or Pacific Islander Refer to Appendix B for other Chinese. . . . . . . . . 4 reported race entries. Japanese . . . . . . . . 5 Hawaiian (includes Refer to Appendix C for names of part-Hawaiian) . . . . 6 Indian tribes in the U.S., Canada, Filipino . . . . . . . . 7 and Mexico. Other. . . . . . . . . . 8 Asian Indian . . . . . . A 1. If Hawaiian is reported with any Korean . . . . . . . . . B other race, code Hawaiian. Samoan . . . . . . . . . C Vietnamese . . . . . . . D 2. If more than one race is reported Guamian. . . . . . . . . E (except Hawaiian), code the first race listed. Multi-racial . . . . . . . F 3. If more than one race is reported Other Entries. . . . . . . 0 with percentages or fractions given Not Reported . . . . . . . 9 (except Hawaiian), code the race having the higher percentage or fraction. If the percentages or fractions are equal, code the first race listed. 4. If more than one race is reported with a hyphen but without percentages (except Hawaiian), code the first race listed. Item Output Code Structure Coding Instructions Position(s) RACE - Cont. 5. If entry is "Col.," "N," "Negro," "Color(ed)," "B," "Brown," "A.A." "Afro-American," or "African American," code 2 (Black). 6. If the racial entry is "Asian," "Yellow," "Oriental," or "Mongolian," and birthplace is given as China, Japan, the Philippines, Hawaii, India, Korea, Vietnam, Samoa, or Guam, code to the appropriate group (code 4-7 or A-E if using the expanded code structure or code 4-8 if not using the expanded code structure). If birthplace is not one of these places, code 8 (other Asian or Pacific Islander). 7. If the racial entry is "Indian," and birthplace is not in North, Central, or South America (including Caribbean Islands), code A (Asian Indian) if using the expanded code structure or code 8 (other Asian or Pacific Islander) if not using the expanded code structure. 8. If "part___," or "1/4, 1/2, 3/4____" is given as a single race entry, disregard the prefix and code race as reported. 9. If a racial entry is reported that cannot be coded 1-8 or A - E, code 0 (Other Entries). Item Output Code Structure Coding Instructions Position(s) RACE - Cont. 10. If the item contains an entry of "?", "-", "Unknown" or is left blank, code 9 (Not Reported). 11. Use code F for entries of "multi-racial," "biracial," "mixed," and other synonymous terms. Do not use code F when multiple races are reported. In such cases, apply rules 2 through 4 above as applicable. Note: States not mandated by law to code multi-racial as a separate category may continue to code these entries as '0'. Item Output Code Structure Coding Instructions Position(s) EDUCATION 96-97 Elementary Or Refer to Appendix H for other OF DECEDENT Secondary entries on records. 00-12 1. If education is blank, refer to age. If decedent is less than 4 College years of age, code education "00" 1 year . . . . . . . . . .13 (no education). If age is 4 years or 2 years. . . . . . . . . .14 more, code education "99" (not 3 years. . . . . . . . . .15 classifiable). 4 years. . . . . . . . . .16 5+ years . . . . . . . . .17 2. Code the highest grade Not Classifiable . . . . .99 completed. 3. If two or more levels of education are reported for the decedent, code the highest level classifiable to codes other than 99. Example: Elementary Or Secondary College Code 12 2 yrs. Tech 12 Blank 2 yrs. Tech 99 12 2 yrs. 14 4. If the entry for college is reported as a partial year or indication that a full year has not been completed and no other entry is reported (e.g., one semester, one quarter, two quarters, etc.), code 12. 5. If year is reported with a fraction or symbol such as +, -, ?, etc., ignore fraction or other symbol and code year as stated. Item Output Code Structure Coding Instructions Position(s) EDUCATION 6. If two or three semesters, three OF DECEDENT or four quarters, or two or three - Cont. trimesters is the only entry reported in the college block, code 13. 7. If entry is reported as "ALL" in elementary/secondary block, code 12. If entry is reported as "ALL" in college block, code 16. 8. If entry in college block is "A.A." or "A.S.," code 14. 9. If entry in college block is "B.B.A.," "B.A.," "A.B.," or "B.S.," code 16. 10. If entry in college block is "A.M.," "M.A.," "M.Sc.," "M.D.," "D.V.M.," "D.D.S.," D.D.M.," "D.O.," L.L.B.," "Ph.D.," or other advanced degree, code 17. 11. When symbols such as "+," "-," " ?," "/," etc., are reported in either block and no other entry is reported, code 99. If an entry is reported in either block with a symbol reported in the other block, disregard symbol and code entry as stated. 12. If entry is R.N. or B.S. in Nursing, code as follows: R.N . . . . . . . . . . . . . . . .14 2 R.N. . . . . . . . . . . . . . . .14 3 R.N. . . . . . . . . . . . . . . .15 4 R.N. . . . . . . . . . . . . . . .16 B.S. in Nursing. . . . . . . . . . .16 Item Output Code Structure Coding Instructions Position(s) FATHER'S 98-116 Alpha, left justified or blank. Follow rules for decedent's SURNAME surname. This item is required for (Applicable to females only but is acceptable for NDI only) all decedents. INJURY AT WORK 117 Yes. . . . . . . . . . . . .1 Code as reported without reference No . . . . . . . . . . . . .2 to other items or information on Not classifiable . . . . . .9 the certificate. UNDERLYING 118-121 Item deleted effective 1994 Locations 118-121 should be CAUSE blank. AUTOPSY 122 Item deleted effective 1995 9 Code 9 for this item. BIRTH CERTIFICATE 123-128 Blank if not infant death. Left zero fill. NUMBER Applicable to infant deaths (less than 1 year of age) to produce linked file only. Use the original certificate number assigned to the matching birth certificate by the State in which the birth occurred. Item Output Code Structure Coding Instructions Position(s) YEAR OF 129-132 Enter four digit year. BIRTH Blank if not infant death. Applicable to infant deaths (less than 1 year of age) to produce linked file only. Enter four digit year of birth from matching birth certificate. STATE OF 133-134 States and BIRTH Possessions. . . . . 01-54 Canada . . . . . . . . .55 Cuba . . . . . . . . . .56 Mexico . . . . . . . . .57 Remainder of the World. . . . . . . . . .59 New York City (Bronx, Brooklyn, Manhattan, Queens, Staten Island). . . . . . . . .60 Blank if not infant death. Applicable to infant deaths (less than 1 year of age) to produce linked file only. Enter state of birth from matching birth certificate. If birth occurred in New York City (Bronx, Brooklyn, Manhattan, Queens, Staten Island) then code '60'. If the state of birth is unknown, code '99'. Otherwise refer to Appendix A. Appendix A Geographic Codes for State of Death, Residence, and Birthplace Code State Abbrev. Code State Abbrev. 01 Alabama AL 28 Nebraska NE 02 Alaska AK 29 Nevada NV 03 Arizona AZ 30 New Hampshire NH 04 Arkansas AR 31 New Jersey NJ 05 California CA 32 New Mexico NM 06 Colorado CO 33 New York NY 07 Connecticut CT 34 North Carolina NC 08 Delaware DE 35 North Dakota ND 09 District of Columbia DC 36 Ohio OH 10 Florida FL 37 Oklahoma OK 11 Georgia GA 38 Oregon OR 12 Hawaii HI 39 Pennsylvania PA 13 Idaho ID 40 Rhode Island RI 14 Illinois IL 41 South Carolina SC 15 Indiana IN 42 South Dakota SD 16 Iowa IA 43 Tennessee TN 17 Kansas KS 44 Texas TX 18 Kentucky KY 45 Utah UT 19 Louisiana LA 46 Vermont VT 20 Maine ME 47 Virginia VA 21 Maryland MD 48 Washington WA 22 Massachusetts MA 49 West Virginia WV 23 Michigan MI 50 Wisconsin WI 24 Minnesota MN 51 Wyoming WY 25 Mississippi MS 52 Puerto Rico PR 26 Missouri MO 53 Virgin Islands VI 27 Montana MT 54 Guam GU Geographic Codes for State of Death, Residence, and Birthplace- Continued 55 Canada 55 Canadian Provinces Alberta (Alta.) British Columbia (B.C.) Great Northwest Territories (GNWT or NWT) Manitoba (Man.) New Brunswick (N.B.) Newfoundland (Nfld.) Nova Scotia (N.S.) Ontario (Ont.) Prince Edward Island (PEI) Quebec, Province of Quebec (Que. or P.Q.) Saskatchewan (Sask.) Yukon Territory (Y.T.) 56 Cuba 57 Mexico 59 Remainder of World Note: Remember to distinguish between the Country of Georgia (in former Soviet Union) which is coded to Remainder of World (59) and the State of Georgia which is coded to 11. Appendix B Other Entries Reported on Records and Code for Race The expanded Asian and Pacific Islander categories of A, B, C, D, and E are required only for the following funded registration areas: California, Hawaii, Illinois, New Jersey, New York State, New York City, Texas and Washington. The remaining registration areas may choose to use the expanded categories or continue coding Asian Indian, Korean, Samoan, Vietnamese and Guamian to 8. ENTRY CODE Afghanistan . . 1 African . . 2 Aleut . . 3 Algerian. . .1 Alocona . . 0 Ameriasian. . .8 American. . .1 Amish . . .1 Anglo-Saxon . . 1 Arabian . . 1 Argentinian . . 1 Armenian. . .1 Aryan . . 1 Asian Indian. . .8 or A Asiatic . . 8 Assyrian. . .1 Athapaskan . . 3 Australian. . .1 Austrian. . .1 Azores. . .1 Bahamian. . .0 Bangladeshi . . 8 Basque . . 1 Bavarian 1 Begri . . 0 Belizian. . .0 Bilalian. . .2 Biracial. . .0 or F Blanc . . 1 Bohemian. . .0 Bolivian. . .1 Brava (Bravo) . . 1 Brazilian . . 1 British Honduran. . .0 Burmese . . 8 C . . 0 Cajun . . .1 Cambodian . . 8 Canadian. . .1 Cape Verde. . .2 Carib . . 0 Caucasian . . 1 Ceylonese . . 8 Chamorro. . .8 or E Chamosso. . .0 Chicano . . 1 ENTRY CODE Chinese . . 4 Chuukese. . .8 Colestran . . 0 Colombian . . 1 Cosmopolitan. . .0 Costa Rican . . 1 Creole. . .1 Crucian . . 1 Cuban . . 1 Czechoslovakian . . 1 Dominican . . .2 Dutch East Indian . . 8 East Indian . . 8 or A East Indies . . .8 Ebian . . 1 Ecuadorian. . .1 Egyptian. . .1 English . . .1 English-French. . .1 English-Irish . . 1 Eritrean. . .2 Eskimoan. . .3 Ethiopia(n) . . .2 Eurasian. . .8 European. . .1 Fijian. . .8 Filipino. . .7 Finnish . . 1 French. . .1 French Canadian . . 1 French Indian . . .3 Georgian. . .1 German. . .1 Ghanaian. . .2 Gilbertese. . .8 Greek . . 1 Guam(ian)(ese) . . 8 or E Guatemalan. . .0 Guyanese. . .0 Gypsy . . 1 Haitian . . 2 Hamitic . . 2 Hawaiian. . .6 Hebrew. . .1 Hindu . . 8 or A Hispanic. . .1 Honduran. . .0 Hungarian . . 1 ENTRY CODE Icelandic . . 1 India . . .8 or A Indian (North, Central and South American). . .3 Indo-Aryan . . 8 or A Indonesian. . .8 Iran(ian) . . 1 Iraqi . . 1 Irish . . 1 Islamic . . 1 Israelite . . 1 Italian . . 1 Jackson (Jack) White. . .0 Jamaican. . .2 Japanese. . .5 Java. . .8 Jew . . 1 Jordanian . . 1 Kenyan. . .2 Korean. . .8 or B Kuwaitian . . 1 Ladina (Ladino) . . 1 Laotian (Asian) . . .8 Latin American. . .1 Latvian . . 1 Lebanese. . .1 Liberian. . .2 Libyan. . .1 Lithuanian. . .1 Mal. . . 0 Malada. . .0 Malawian. . .2 Malayan . . 8 Maltese . . 1 Maori . . 8 Marshallese . . 8 Marshenese. . .1 Mauritian . . 1 Mediterranean . . 1 Melanesian. . .8 Mestizo . . 0 Mestizo-Inca. . .0 Mexican . . 1 Mexican Indian. . .3 Micronesian . . 8 Mixed . . 0 or F Mohammedan (Moslem) . . 1 Moor. . .0 Moroccan. . .1 Mosotho . . .0 Mugandan. . .2 Mulatto . . 2 ENTRY CODE Multi-racial. . .0 or F Muslim. . .1 N/W . . 0 Nassau . . 2 Native American . . 3 Nepalese. . .8 Nicaraguan. . .0 Nigerian. . .2 Nipponese (Nipon) . . 5 Nordic. . .1 Norwegian . . 1 Nubian. . .2 Occidental. . .1 Octaroon. . .2 Okinawan. . .5 Pakistani . . 8 Palauan . . .8 Panamanian. . .0 Parsi . . 1 Persian . . 1 Peruvian. . .1 Phoenician. . .0 Polish. . .1 Polynesian . . 8 Ponapean. . .8 Portuguese. . .1 Puerto Rican. . .1 Punjabi . . 8 or A Quadroon. . .2 Red . . 3 Romanian. . .1 Rotanese. . .8 Russian . . 1 Ryukyan . . 5 Saipanese . . 8 Salvadorian . . 0 Samoa(n) . . 8 or C Santo-Domingo . . .2 Saudi Arabia(n) . . 1 Saxon(y). . .1 Scandinavian . . 1 Scotch. . .1 Selawik . . 3 Semitic . . 1 Serbian . . 1 Servian . . 1 Seychelloise . . 2 ENTRY CODE Siamese . . 8 Siamsh Am . . 0 Sicilian. . .1 Sikh. . .8 or A Singhalese. . .8 Sino Burman . . 4 Slovakian . . 1 Soanish . . 0 South American. . .1 Spanish . . 1 Sudanese. . .2 Sunni . . 1 Swedish . . 1 Syrian. . .1 Tahitian. . .8 Taimskin. . .3 Taiwanese . . 4 Tamil-Ceylonese . . 8 Tamil-Malayan . . 8 Tanzanian . . 2 Teutonic. . .1 Thai. . .8 Tibetan . . 8 Tongan. . .8 Trigueno. . .0 Trinidadian . . 2 Trukese . . 8 Tunisian. . .1 Turk. . .1 Ubontilian. . .8 Ugandan . . 2 Ukranian. . .1 Ulithian. . .0 Ute . . 3 Venezuela(n). . .1 Vietnam(ese). . .8 or D W . . 1 Welsh . . 1 West Indies (Indian) . . 2 Wiam (White American) . . 1 Yapanes . . 8 Yemenite. . .1 Yugoslavian . . 1 Zoroastrian . . .1 Appendix C Indian Tribes in the United States, Canada, and Mexico Abnaki Absentee-Shawnee Acoma Ak Chin Alabama-Coushatt Tribes of Texa Alsea Apache Arapaho Arikara Assiniboin Atacapa Athapaskan Atsina Aztec Bear River Beaver Bella Coola Beothuk Blackfoot Boold Piegan Blue Lake Brotherton Caddo Cakchiquel-lenca Calapooya Carrier Catawba Cattaraugus Cayuga Cayuse Chasta Costa Chehalis Chemehuevi Cherokee Chetco Cheyenne Cheyenne River Sioux Chickahominy Chickasaw Chinook Chipewyan Chippewa Chippewa-Ojibwa Chiricahua Apache Chitimacha Choctaw Chol Chontal Chorti Chuckchansi Chumash Clallam Clatsop Clackamus Clear Lake Coast Salish Cochimi Cochiti Cocopa Coeur D'Alene Tribe of Idaho Cocopah Columbia Colville Comox Comanche Concow Conquille Coushatta Covelo Cow Creek Cowichan Cowlitz Coyotero Apache Cree Creek Crow Crow Creek Sioux Dakota Delaware Diegueno Digger Dog Rib Duckwater Euchi Eyak Flathead Fort Hall Res. Tribe of Idaho French Indian Gabrieleno Galice Creek Gay Head Gosiute Gros Ventre Haida Han Hare Hat Creek Hawasupai Hidatsa Hoh Hoopa Hopi Houma Hualapai Huastec Humboldt Bay Hupa Huron Illinois Ingalik Iowa Iroquois Isleta Jemez Joshua Juaneno Jicarilla Apache Kaibah Kalispel Kanosh Band of Paiutes Kansa Karankawa Karok Kaska Kaw Kawai Keresan Pueblos Kern River Kichai Kickapoo Kiowa Kiowa Apache Kitamat Klamath Klikitat Koasati Kootenai Tribe of Idaho Kusa Kutchin Kutenai Kwakiutl Lac Courte Dreille Laguna Lakmuit Lipan Apache Lower Brule Sioux Luiseno Lummi Maidu Makah Malecite Mandan Maricopa Mary's River Mashpee Mattaponi Maya Mayo Mdewakanton Sioux Menominee Menomini Mequendodon Mescalero Apache Miami Micmac Mission Indians Missouri Miwok Mixe Mixtec Modoc Mohave Mohawk Mohegan Molala Monachi Mono Montagnais Montauk Muckleshoot Munsee Nambe Namsemond Nanticoke Narragansett Naskapi Natchez Navaho Navajo Nez Perce Niantic Nipmuck Nisenan-Patwin Nisqually Nomelaki Nooksak Nootka Northern Paiute Oglala Sioux Okanogan Omaha Oneida Onondaga Opata Opato Osage Oto Otoe Otomi Ottawa Ozette Paiute Pamunkey Panamint Papago Passamaquoddy Patwin Pawnee Pen d'Oreille Penobscot Peoria Pequot Picuris Pima Pit River Pojoaque Pomo Ponca Poosepatuck Potawatomi Potomac Powhatan Pueblos Puyallup Quapaw Quechan Quileute Quinaielt Quinault Rappahannock Rogue River Rosebud Sioux Sac and Fox Saginaw Salish Sandia San Felipe San Ildefonso San Juan San Lorenzo San Luis Obispo San Luiseno Sanpoil Sanpoil Nespelem Sant'ana Santa Barbara Santa Clara Santa Ynez Santee Santee Sioux Santiam Sauk and Fox Scaticook Sekane Seminole Seneca Seri Shasta Shawnee Shinnecock Shivwits Band of Paiutes Shoshone Shoshone-Bannock Shuswap Siouans Sioux Sisseton Sisseton-Wahpeton Sioux Siuslaw Skagit Suiattle Skokomish Slave Smith River Snake Snohomish Snoqualmi Songish Southern Paiute Squaxin Stockbridge Sumo-Mosquito Suquamish Swinomish Taimskin Tanana Tanoan Pueblos Taos Tarahumare Tarascan Tawakoni Tejon Tenino or Warm Springs Tesuque Teton Teton Sioux Tillamook Timucua Thlinget Tolowa Tonawanda Tonkawa Tonto Apache Topinish Totonac Tsimshian Tulalip Tule River Indians Tunica Tuscarora Tututni Umatilla Umpqua Upper Chinook Ute Waca Waicuri-Pericue Wailaki Walapai Walla Walla Wampanoag Wapato Warm Springs Wasco Washo Washoe Western Apache Western Shoshone Whilkut Wichita Wikchamni Wind River Shoshone Winnebago Wintu Wintun Wishram Wyandotte Xicaque Yahooskin Yakima Yamel Yana Yankton Yanktonnais Sioux Yaqui Yaquina Yavapai Yawilmani Yellow Knife Yerington Paiute Yokuts Yokuts-Mono Yomba Shoshone Yuchi Yuki Yuma Yurok Zacatec Zapotec Zia Zoque Zuni Appendix D List of Major Cities in the United States and the States in Which They are Locate Atlanta, Georgia Baltimore, Maryland Boston, Massachusetts Buffalo, New York Chicago, Illinois Cincinnati, Ohio Cleveland, Ohio Dallas, Texas Denver, Colorado Detroit, Michigan Houston, Texas Indianapolis, Indiana Los Angeles, California Memphis, Tennessee Milwaukee, Wisconsin Minneapolis, Minnesota New Orleans, Louisiana New York, New York Philadelphia, Pennsylvania Pittsburgh, Pennsylvania San Antonio, Texas San Diego, California San Francisco, California Seattle, Washington St. Louis, Missouri Washington, District of Columbia Appendix E Interpretations of Atlas Notations 1. If the notation "part of _____" or "population included in _____" appears, consider the entry to be an inclusion of the city named and code accordingly. 2. If the notation "rural" and "mail to _____" or "no pop." appears, code to the balance of the county. 3. If only the notation "mail to _____" or "population included with _____" appears, code to the balance of the named county. ("Population included with" refers to an unincorporated place.) 4. If the notation "Station," "Branch of _____" or "Rural Station" appears, code to the balance of county. 5. If the notation "Station of _____ P. O." appears, consider the entry to be an inclusion of the city named and code accordingly. Appendix F Largest City and Code by State of Residence State of Residence NCHS Code Largest City 01 Alabama 008 Birmingham 02 Alaska 001 Anchorage 03 Arizona 017 Phoenix 04 Arkansas 014 Little Rock 05 California 143 Los Angeles 06 Colorado 009 Denver 07 Connecticut 004 Bridgeport 08 Delaware 003 Wilmington 09 District of Columbia 001 Washington 10 Florida 041 Jacksonville 11 Georgia 005 Atlanta 12 Hawaii 003 Honolulu 13 Idaho 001 Boise City 14 Illinois 034 Chicago 15 Indiana 027 Indianapolis 16 Iowa 012 Des Moines 17 Kansas 033 Wichita 18 Kentucky 017 Louisville 19 Louisiana 022 New Orleans 20 Maine 006 Portland 21 Maryland 003 Baltimore 22 Massachusetts 012 Boston 23 Michigan 025 Detroit 24 Minnesota 041 Minneapolis 25 Mississippi 017 Jackson 26 Missouri 028 Kansas City 27 Montana 002 Billings State of Residence NCHS Code Largest City 28 Nebraska 011 Omaha 29 Nevada 005 Las Vegas 30 New Hampshire 008 Manchester 31 New Jersey 104 Newark 32 New Mexico 002 Albuquerque 33 New York 053 New York 34 North Carolina 009 Charlotte 35 North Dakota 003 Fargo 36 Ohio 034 Columbus 37 Oklahoma 025 Oklahoma City 38 Oregon 027 Portland 39 Pennsylvania 092 Philadelphia 40 Rhode Island 014 Providence 41 South Carolina 007 Columbia 42 South Dakota 007 Sioux Falls 43 Tennessee 030 Memphis 44 Texas 075 Houston 45 Utah 020 Salt Lake City 46 Vermont 001 Burlington 47 Virginia 022 Norfolk 48 Washington 034 Seattle 49 West Virginia 003 Charleston 50 Wisconsin 035 Milwaukee 51 Wyoming 002 Cheyenne 52 Puerto Rico 765 San Juan 53 Virgin Islands 001 Charlotte Amalie Appendix G Other Entries Reported on Records and Code for Hispanic Origin ENTRY CODE Argentina (Argentino). . . . . . . .4 Balearic Islands . . . . . . . . . .5 Basque . . . . . . . . . . . . . . .5 Belizian . . . . . . . . . . . . . .4 Bolivian (Boliviano) . . . . . . . .4 Boricua (Borinqueno) . . . . . . . .2 Brazilian. . . . . . . . . . . . . .0 Californio . . . . . . . . . . . . .5 Canary Islands . . . . . . . . . . .5 Castilian. . . . . . . . . . . . . .5 Catalonia. . . . . . . . . . . . . .5 Centroamericano. . . . . . . . . . .4 Chicano. . . . . . . . . . . . . . .1 Chile (Chileno). . . . . . . . . . .4 Colombia (Colombiano). . . . . . . .4 Costa Rica (Costarricense) . . . . .4 Cuban (Cubano) . . . . . . . . . . .3 Dominican Republic (Dominicano). . . . . . .4 Ecuador (Ecuatoriano). . . . . . . .4 El Salvador. . . . . . . . . . . . .4 Espana . . . . . . . . . . . . . . .5 Espanol. . . . . . . . . . . . . . .5 Falkland Island. . . . . . . . . . .4 Fernando Po. . . . . . . . . . . . .5 Galapagos Islands. . . . . . . . . .4 Guatemala (Guatemalteco) . . . . . .4 Hispano . . 5 Honduras (Hondureno). . .4 Iberia (Ibero). . .5 La Raza . . 4 Latin American. . .5 Latino. . .5 Majorca . . 5 Mallorca (Mallorquin) . . 5 Mexican (Mexicano). . .1 Mexican American. . .1 Nicaragua (Nicaraguense). . .4 Panama (Panameno) . . 4 Paraguay (Paraguayo). . .4 Peru (Peruano). . .4 Puerto Rican (Puertorriqueno) . . 2 Salvadoreno . . 4 Spain . . 5 Spaniard. . .5 Uruguay (Uruguayo). . .4 Valencian . . 5 Venezuela (Venezolano). . .4 Appendix H Other Entries Reported on Records and Codes for Education College Entries Code 4 + 2 . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Post graduate . . . . . . . . . . . . . . . . . . . . . . 17 16 mos. . . . . . . . . . . . . . . . . . . . . . . . . . 13 (convert months by dividing by 9) (1 yr. 7 mos.) 3/4 . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 2.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 1+1 N.T.. . . . . . . . . . . . . . . . . . . . . . . . . 13 1500 hrs. . . . . . . . . . . . . . . . . . . . . . . . . 99 10. . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 P. G. - 4 . . . . . . . . . . . . . . . . . . . . . . . . 99 In 2nd year . . . . . . . . . . . . . . . . . . . . . . . 13 B . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 BA with 1 yr. law . . . . . . . . . . . . . . . . . . . . 17 Senior. . . . . . . . . . . . . . . . . . . . . . . . . . 15 Soph. . . . . . . . . . . . . . . . . . . . . . . . . . . 13 College . . . . . . . . . . . . . . . . . . . . . . . . . 16 University. . . . . . . . . . . . . . . . . . . . . . . . 16 1 year Prep. . . . . . . . . . . . . . . . . . . . . . . 99 Yes . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 4 semesters . . . . . . . . . . . . . . . . . . . . . . . 14 Assoc. degree . . . . . . . . . . . . . . . . . . . . . . 14 Graduate. . . . . . . . . . . . . . . . . . . . . . . . . 16 6 months. . . . . . . . . . . . . . . . . . . . . . . . . 12 2/3 . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Less than 3/4 or less than 9 mos. . . . . . . . . . . . . 12 Technical or Trade School . . . . . . . . . . . . . . . . 99 Junior College. . . . . . . . . . . . . . . . . . . . . . 14 Juris Doctor. . . . . . . . . . . . . . . . . . . . . . . 17 Masters . . . . . . . . . . . . . . . . . . . . . . . . . 17 Elementary or Secondary Entries Code Kindergarten. . . . . . . . . . . . . . . . . . . . . . . 00 Finished in service . . . . . . . . . . . . . . . . . . . 12 G.E.D - Army. . . . . . . . . . . . . . . . . . . . . . . 12 3 - graduate. . . . . . . . . . . . . . . . . . . . . . . 11 Senior. . . . . . . . . . . . . . . . . . . . . . . . . . 11 Soph. . . . . . . . . . . . . . . . . . . . . . . . . . . 09 High School . . . . . . . . . . . . . . . . . . . . . . . 12 Yes . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 GED . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Graduate. . . . . . . . . . . . . . . . . . . . . . . . . 12 Elementary. . . . . . . . . . . . . . . . . . . . . . . . 06 Secondary . . . . . . . . . . . . . . . . . . . . . . . . 12 Appendix I Sampling Rate Number of Expected Sampling Percent Sample Records Volume of Records Rate Sample Minimum Maximum Less than 1,200 1 in 1 100.00 - 1,199 1,200- 2,999 1 in 2 50.00 600 1,500 3,000- 5,999 1 in 5 20.00 600 1,200 6,000- 11,999 1 in 10 10.00 600 1,200 12,000- 14,999 1 in 20 5.00 600 750 15,000- 29,999 1 in 25 4.00 600 1,200 30,000- 59,999 1 in 50 2.00 600 1,200 60,000- 74,999 1 in 100 1.00 600 750 75,000-119,999 1 in 125 0.80 600 960 120,000-149,999 1 in 200 0.50 600 750 150,000-299,999 1 in 250 0.40 600 1,200 300,000 + 1 in 500 0.20 600 - http://www.cdc.gov/nchs/data/std-dcrt.pdf Vital Statistics Instruction Manuals Part 1 Source Records and Control Specifications (1995) Part 2a Instructions for Classifying the Underlying Cause of Death (1999) Part 2b Instructions for Classifying Multiple Causes of Death (1999) Part 2c ICD-10 ACME Decision Tables for Classifying Underlying Causes of Death (1999) Part 2d NCHS Procedures for Mortality Medical Data System File Preparation and Maintenance (1999) Part 2e Non-Indexed Terms, Standard Abbreviations, and State Geographic Codes Used in Mortality Data Classification (1995) Part 2f ICD-10 TRANSAX Disease Reference Tables for Classifying Multiple Causes-of-Death (1999) Part 2g Data Entry Instructions for the Mortality Medical Indexing, Classification, and Retrieval System (MICAR) (1999) Part 2h Dictionary of Valid Terms for the Mortality Medical Indexing, Classification, and Retrieval System (MICAR) (1992) Part 2i MICAR Quick Reference Guide (1999) Part 3a Classification and Coding Instructions for Live Birth Records (1999) Part 3b Classification and Coding Instructions for Fetal Death Records (1999) Part 4 Demographic Classification and Coding Instructions for Death Records (1999) Part 5 Data Preparation of the Current Mortality Sample (1995) Part 6 Classification and Coding Instructions for Marriage Records (1995) Part 7 Classification and Coding Instructions for Divorce Records (1995) Part 8 Vital Records Geographic Classification (1995) Part 9 ICD-10 Underlying Cause of Death Lists for Tabulating Mortality Statistics (1999) Part 10 Classification and Coding Instructions for Induced Termination of Pregnancy Records (1993) Part 11 Computer Edits for Mortality Data (1999) Part 12 Computer Edits for Natality Data (1993) Part 18 Guidelines for Implementing Field and Query Programs for Registration of Births and Deaths (1993) Part 19 Industry and Occupation Coding for Death Certificates (1998) Part 19B Alphabetical Index of Industries and Occupations (1998) Part 20 Cause-of-Death Query Manual (1985)